Manufacturing

NDA Signing Cut from 10 Days to 2 Hours: Lexus Accelerates Base Collaboration

Lexus Shanghai New Energy uses eSign.AI electronic signature, identity verification, and seal management capabilities to move NDA, engineering, HR, and administrative document signing online.

10days to 2 hourscycle

NDA signing cycle

-40%cycle reduction

Engineering collaboration cycle reduction

-70%workload reduction

HR and administrative workload reduction

Company Introduction

Lexus (Shanghai) New Energy Co., Ltd. was founded in February 2025 and is wholly owned by Toyota. The company focuses on product planning, development, and manufacturing for vehicles, components, batteries, and related new energy businesses.

As the company builds local R&D and production collaboration in China, it must manage confidentiality agreements, HR documents, engineering files, and partner documents with strict process control.

Lexus Shanghai New Energy company profile

Business Challenges

The previous signing process relied heavily on paper circulation and courier delivery. For NDAs and engineering collaboration documents, this created several bottlenecks:

NDA signing could take more than 10 days due to printing, mailing, and follow-up.
Engineering documents required secure circulation with external suppliers and partners.
HR and administrative documents created repeated manual handling workload.
Seal use, signer identity, and document archive records needed clearer control.

For a new energy vehicle business, slow document signing can delay supplier collaboration, project onboarding, and internal execution.

Solution & Results

Lexus introduced eSign.AI.AI’s electronic signing workflow with single sign-on, template management, approval flow, supplier real-name and company authentication, online signing, digital seal control, and automatic archiving.

Business users can initiate NDA and engineering documents online, complete approvals, invite external suppliers or partners to authenticate and sign, and archive completed files automatically. Digital seal permissions and signing records help improve governance across legal, engineering, HR, and administrative scenarios.

Application Impact

Lexus reduced NDA signing from 10 days to within 2 hours. Engineering collaboration cycles were reduced by 40%, and HR and administrative workload was reduced by 70%.

The solution helps Lexus accelerate collaboration with suppliers and internal teams while strengthening seal management, signer verification, and document traceability.

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