Electronic signatures across the procurement lifecycle

The platform collects supplier company, contact, and qualification data through smart forms.

Templates generate the application, cooperation agreement, and NDA, matched to the supplier type.

Suppliers verify identity by passcode, SMS or email OTP, or higher assurance, then sign.

Buyer, legal, and finance roles approve, and company stamps apply automatically.

A supplier profile and ledger form automatically for risk review and ongoing evaluation.

Procurement maintains sourcing needs and sends invitation or quotation files to candidates in batch.

Suppliers review and sign quotations, bids, or bid bonds in the set order.

For bids or high-risk items, digital signing or higher-assurance verification raises signer trust.

Batch send supports many suppliers quoting and bidding within short windows.

Timestamps, signing records, and logs support evaluation audit and dispute evidence.

Templates auto-fill supplier, category, amount, delivery, and payment terms.

Approval routes by contract type, amount, or initiator across business, legal, and finance.

A signing envelope pushes tasks in the buyer, supplier, and guarantor order.

Buyers stamp on PC; suppliers sign on mobile or web with intent verification.

Signed files archive and write key fields back to the procurement system, ERP, or OA.

After delivery, buyers, warehouse, or project owners start acceptance online.

On-site staff sign by QR code, mobile, or web, avoiding proxy signing and lost paper.

Quality, delay, or price issues generate an exception form or supplement to re-sign.

Signed files link to the order, logistics, and acceptance results as one evidence chain.

Acceptance syncs to procurement, warehouse, and finance for payment and performance review.

The system generates payment or settlement files from contracts, orders, and rules.

Finance, procurement leads, and suppliers review and sign by permission.

Large or cross-border payments add identity checks and approval nodes to cut mispayment risk.

Final downloadable files generate, and settlement status syncs to ERP or the procurement platform.

Signed files, payment basis, and approvals archive for audit, reconciliation, and disputes.