Supply chain teams signing supplier and logistics documents electronically

Supply management

Electronic signatures across supply management

From supplier registration and service agreements to orders, logistics, and settlement, eSign.AI digitizes supply signing — standardized, trackable, and evidenced.

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Scenarios

Four supply signing scenarios

Each scenario shows the documents in scope and the signing process a supply team runs on eSign.AI.

Supplier registration

Documents

Supplier qualificationService compliance statementReal-name materialsPlatform service agreementNDACounterparty information

Process

1
Suppliers submit company, contact, and qualification materials via the portal or business system.
2
Service agreements, NDAs, and statements generate from templates or upload directly.
3
The signing flow verifies the supplier contact identity for a real, secure signer.
4
After online signing, materials save centrally for ongoing supplier management.

Supply service agreements

Documents

Supply purchase contractQuality assurance agreementAfter-sales agreementService agreementService change confirmationSupplementary agreement

Process

1
Staff fill contract data in the supply system or on eSign.AI.
2
Service-agreement templates generate the contract with preset fields and controls.
3
After approval, suppliers sign by PC or mobile from the notice.
4
Signed contracts archive; both sides query, download, and track performance by permission.

Order confirmation and change

Documents

Purchase orderItem detailsService confirmationOrder change confirmationWarranty undertakingPrice adjustment confirmation

Process

1
The business system generates the order, item details, or service confirmation.
2
eSign.AI auto-generates the signing task, or staff start it on the platform.
3
Suppliers confirm online; passcode or Real ID strengthens security when needed.
4
Revised orders support content comparison so business and legal spot differences fast; files sync to ERP or OA.

Logistics and settlement

Documents

Logistics contractInbound/outbound orderStock countReceiptSettlement statementReceipt voucherPayment applicationPayment confirmation

Process

1
Drivers, warehouse, or receivers confirm counting, receipt, and inbound/outbound at each node.
2
High-frequency documents simplify intent within authorization, with auto-stamping.
3
Receipts and acceptance link to orders, contracts, and logistics records.
4
Finance starts settlement and payment signing; files archive for reconciliation and dispute evidence.

Why eSign.AI

Built for supply signing across markets

Unified templates, standard use

Qualification files, supply agreements, orders, logistics, and settlement use HQ-managed templates, avoiding stale versions and non-standard terms.

Online approval and signing

Initiation, approval, signing, stamping, and archiving run online; suppliers, warehouse, finance, and managers collaborate by permission.

Identity and permission control

Low-risk files use passcode; high-risk files support Real ID, real-name, and local certificate checks, with controlled archive permissions.

AI review assistance

A practical AI toolset drafts, compares, reviews, summarizes, and translates contracts, cutting manual effort and operational risk.

Flexible integration, data write-back

Connects supply chain systems, ERP, OA, warehouse/logistics, and finance for end-to-end generation, signing, status write-back, and settlement.

Customers

Trusted by supply and operations teams

Mixue

eSign.AI helps Mixue standardize signing for franchise recruitment, procurement, and supply cooperation across multiple countries, speeding up its global operations. Read the case study →