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What is Digital Seal Management?

Digital Seal Management is a unified way to create, maintain, authorize, use, and audit enterprise electronic seals, replacing the traditional practice of storing seal images in dispersed locations and manually controlling seal usage permissions. It is suitable for scenarios such as contract stamping, authorization documents, approval documents, and batch seal usage, helping enterprises clarify ownership of seal assets, standardize the scope of seal usage, control usage permissions, and retain traceable records for every seal usage action.

A more controllable digital seal usage process

Enterprise seal usage involves permissions, records, and document scenarios. Turning seals into manageable digital assets can reduce repeated uploads and ensure seal usage is permission-based, recorded, and traceable.

Seal image processing interface

Seal image processing

The system can preview uploaded seals and perform basic image optimization, including orientation adjustment, size control, and background processing, helping enterprises reduce repeated revisions caused by non-standard images. Seals can be set to display at sizes that match actual business needs, ensuring consistency across different scenarios such as contracts, certificates, and financial documents.

  • Preview stamp appearance
  • Adjust orientation and size
  • Optimize background and clarity
Permission and seal usage control interface

Permission and seal usage control

Enterprises can set usage permissions for different seals and control which members or roles can invoke specific seals. For important seals, controls can be combined with identity verification and approval workflows to reduce the risk of unauthorized seal usage. All usage records can be retained for internal audits and accountability tracking.

Role authorizationRestrict the scope of seal usage
Seal usage recordsTrack personnel and documents
Quick invocation in signing scenarios interface

Quick invocation in signing scenarios

Authorized seals can be invoked directly within the signing process, avoiding repeated uploads and manual handoffs. Combined with batch sending or approval workflows, enterprises can apply seals to multiple documents under standardized rules, improving the processing efficiency of contracts, financial documents, and administrative documents.

  • Use stamps directly during signing
  • Support batch document stamping
  • Improve remote signing efficiency

Feature value

Through centralized seal management, authorization control, and retention of seal usage records, enterprises can improve online seal usage efficiency while reducing the risks of seal misuse and audit gaps.

Centrally manage seal assets

Maintain all types of enterprise electronic seals in one place, reducing dispersed storage and repeated uploads.

Strengthen seal usage permission control

Configure usage permissions by role, member, and workflow to reduce the risk of improper seal usage.

Improve seal usage efficiency

Quickly invoke seals during the signing process, supporting batch and remote business scenarios.

Retain complete audit records

Record seal users, time, and document information to support internal control and audit requirements.

Typical business scenarios

In business scenarios related to Digital Seal Management, enterprises can improve signing efficiency, collaboration quality, and process traceability based on specific workflow requirements.

Seal usage control for groups and branches

Pain point

In group enterprises, seals are distributed across headquarters and branch offices, making it difficult to unify offline seal approval and ledger management, with risks of unauthorized use and missing records.

Solution

Centrally upload enterprise seals and authorize them by member, role, and scenario. During signing, seals are invoked online, and the system automatically records the seal user, document, time, and operation trail.

Centralize stamp controlTrack stamping accountability
View solution

Simple Pricing, Clear Plans

Trial

For first-time users and document recipients

Free

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Key features:

  • Secure document storage and management
  • Fast e-signing
  • Team seal management
  • Email support

Basic

For individuals and small teams with essential e-signature needs

US$24.9/mo

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Includes all Trial features, plus:

  • Up to 100 sends per year
  • SMS-assisted workflows
  • Unlimited users
  • AI Center
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Professional

Most popular

For teams that need advanced signing and API integration

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Includes all Basic features, plus:

  • Basic API integration
  • Bulk envelope sending
  • Scheduled sending
  • SSO
  • WhatsApp-assisted workflows
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Advanced

Custom billing for complex enterprise requirements

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Includes all Professional features, plus:

  • Watermark settings
  • One billing account for multiple workspaces
  • Custom user roles
  • Advanced API integration
  • Priority technical support
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Digital Seal Management FAQ

Frequently asked questions about Digital Seal Management.

Digital Seal Management refers to uploading, storing, authorizing, and using enterprise seals online, enabling stamping actions to be completed securely, controllably, and traceably in electronic documents.

See how this feature fits your business scenario

Talk with an eSign.AI consultant about your signing workflows, compliance requirements, and integration needs to get practical configuration guidance.

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