Sales teams signing customer and dealer contracts electronically

Sales contracts

Electronic signatures for sales and channel contracts

From sales and framework contracts to dealer, distribution, and key-account deals, eSign.AI standardizes sales signing online — with templates, approvals, and full audit evidence.

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Scenarios

Four sales signing scenarios

Each scenario shows the documents in scope and the signing process a sales team runs on eSign.AI.

Sales and framework contracts

Documents

Sales contractFramework contractOrder agreementService agreementSupplementary agreementRenewalQuotation confirmationOrder confirmation

Process

1
Sales pick the customer and fill contract data, or collect it on the eSign.AI platform.
2
Standard PDF or Word templates generate the contract with preset signature and approval controls.
3
The contract goes for approval, then formal signing starts.
4
Parties sign online by email or WhatsApp in the set order; signed files archive and sync to CRM or OA.

Dealer and channel cooperation

Documents

Dealer contractAnnual cooperation agreementChannel authorizationPrice policy confirmationRebate confirmationRegional authorizationSales target confirmation

Process

1
Sales create the dealer agreement flow in the business system or on eSign.AI.
2
Template authorization controls which templates each business line uses; files can also be uploaded.
3
Dealers sign online, then the company confirms and stamps in order.
4
Departments view progress by permission, enabling collaboration without cross-department leakage.

Distribution

Documents

Distribution agreementAgency agreementJoint-operation agreementFranchise agreementRegional cooperationNDAPrice-protection agreementChannel change notice

Process

1
Manufacturers or brands generate orders and agreements from the matching template.
2
Distributors verify identity (passcode, Real ID) to strengthen signing security.
3
After internal approval, stamps apply automatically or by a stamp administrator.
4
Completed contracts archive for query, download, performance tracking, and dispute evidence.

Key accounts and high-risk contracts

Documents

Key-account contractStrategic agreementCross-border sales contractData processing agreementCompliance undertakingProject delivery agreement

Process

1
Sales start the key-account contract with a standard template and multi-level approval.
2
Before signing, passcode, Real ID, or higher verification secures the signer identity.
3
An evidence chain forms automatically — original, signing log, and completion certificate.
4
In a dispute, the evidence chain supports audit and protects the company.

Why eSign.AI

Built for sales signing across markets

Standardized templates, faster generation

PDF and Word templates with signature, fill, and approval controls plus smart forms enable quick data capture and contract generation, with template permission management.

Confidentiality and permission control

Template authorization, user groups, view/download permissions, and audit logs control contract visibility — ideal for key accounts and parallel HR/sales signing.

Multiple identity checks

Passcode, SMS OTP, iAM Smart, and local certificates; high-value or cross-border contracts can enable higher-assurance signing.

Flexible integration, automation

API and Webhook embed into CRM, OA, ERP, dealer portals, and contract systems for end-to-end generation, approval, signing, archiving, and write-back.